List of Computer Skills for Resume of Virtual Assistant (+ How to Include Them)
Athika Rahma
SEO Specialist Virtual Assistant at SGBVA
- December 5, 2024
- Remote Work Tips
As a virtual assistant, your ability to navigate various software and tools is crucial to your success. Whether you’re managing administrative tasks, handling digital marketing, or offering IT support, showcasing your computer skills on your resume can help you stand out in a crowded job market. This guide will walk you through the essential computer skills for resume, and show you how to present them in a way that catches the eye of potential employers. No matter your area of expertise, these tips will help you create a resume that truly reflects your strengths.
In this article...
Core Software Proficiency
These are the essential tools most virtual assistants use every day. You should include these computer skills for resume:
- Microsoft Office Suite: Being comfortable with Word, Excel, PowerPoint, and Outlook is a must. You’ll use Word for documents, Excel for data analysis, PowerPoint for presentations, and Outlook for managing emails and calendars.
- Google Workspace: In the age of remote work, tools like Google Docs, Sheets, Slides, and Calendar are becoming increasingly important. If you’re proficient in these, make sure to mention it.
- Database Management: Familiarity with systems like SQL or Microsoft Access can set you apart, especially if you’re tasked with handling data.
Data Entry and Management
Data is a big part of a virtual assistant’s role, and you’ll often be asked to organize and maintain it efficiently. Highlight any experience with:
- OCR Tools: If you’ve worked with tools like Adobe Acrobat or ABBYY FineReader for converting scanned documents into text, definitely include that.
- Spreadsheet Software: Mention any experience with Excel or Google Sheets, as they’re often used for organizing and analyzing data.
Communication and Collaboration Tools
In a virtual assistant role, managing communication is key. Here are a few computer skills for resume that will help you succeed:
- Email Management: Show your ability to organize, prioritize, and respond to emails efficiently.
- Virtual Meeting Platforms: Be sure to mention any experience with Zoom, Microsoft Teams, or Google Meet for hosting and participating in online meetings.
- Project Management Tools: If you’re familiar with tools like Trello, Asana, or Monday.com, make sure to note that you can effectively track tasks and collaborate with teams.
Also read: Bookkeeping Salary: How Much Does A Bookkeeper Make Globally?
Technical Support Skills
Virtual assistants often deal with troubleshooting technical issues. Here are some key computer skills for resume to consider:
- IT Troubleshooting: Highlight any experience diagnosing and solving common hardware or software problems.
- Cybersecurity Awareness: A basic understanding of cybersecurity is important, so if you know how to protect sensitive data, make sure to include that.
Computer Skills for Resume in Specific VA Services
In addition to the essential skills every virtual assistant should highlight, there are also specific skills you should include based on the services you offer. Here are some examples you can refer to.
For Digital Marketing VA
If you offer digital marketing services as a virtual assistant, it’s essential to highlight skills that showcase your ability to manage online presence and drive results. Here are some critical computer skills for resume examples to include:
- Social Media Management: Experience using tools like Hootsuite or Buffer to manage social media accounts is definitely worth mentioning.
- Content Management Systems (CMS): If you’ve worked with WordPress or similar platforms, that’s a great skill to highlight for managing website content.
For Creative VA
If you offer creative-based services like design, photography, or video editing, having some basic design skills can really set you apart. Include these computer skills for resume:
- Graphic Design Software: Mention tools like Canva or Adobe Photoshop if you’ve used them to create marketing materials or social media posts.
- Video Editing Software: If you have experience with software like Adobe Premiere Pro or Final Cut Pro, highlight that too.
- User Experience (UX) Design: If you’ve worked on improving the user experience of websites or apps, include your skills in UX research, information architecture, and visual design. Mention tools like Adobe XD, Figma, or Sketch if you’re familiar with them.
Also read: 9 Samples of Job Application for Freelance Graphic Designer Virtual Assistant
For Bookkeeping VA
If you offer bookkeeping services, these are the key computer skills for resume you should include:
- Accounting Software: Proficiency with accounting software like QuickBooks, Xero, or FreshBooks for managing financial records, creating invoices, and handling payroll.
- Spreadsheet Software (Excel/Google Sheets): Strong skills in Excel or Google Sheets for budgeting, financial analysis, creating financial reports, and managing data.
- Bank Reconciliation Tools: Experience using software tools for reconciling bank statements, identifying discrepancies, and ensuring financial accuracy.
- Tax Software: Familiarity with tax software such as TurboTax or TaxSlayer for assisting with tax preparation or filing tax returns.
For Administrative VA
As an administrative virtual assistant, these are the key computer skills for resume to showcase:
- Calendar Management Tools: Expertise in tools like Google Calendar, Outlook, or Calendly for scheduling and managing appointments, meetings, and events.
- Document Management Software: Proficiency in platforms like Google Drive, Dropbox, or OneDrive for organizing, storing, and sharing documents securely.
- Email Management Tools: Experience managing and organizing emails using Outlook, Gmail, or other email clients, including setting up filters and folders for efficient communication.
- Data Entry and Database Software: Strong skills in data entry using spreadsheet software like Excel or Google Sheets, or database management systems like Microsoft Access or Airtable to keep data organized and accurate.
For Project Management VA
If you specialize in project management, here are the key computer skills for resume to include:
- Project Management Software: Proficiency in tools like Trello, Asana, Monday.com, ClickUp, or Basecamp to track tasks, manage timelines, and collaborate with teams.
- Gantt Chart Software: Experience using tools that support Gantt charts (e.g., Microsoft Project or Smartsheet) for visualizing project timelines and milestones.
- Resource Management Tools: Familiarity with software to allocate resources effectively, such as Microsoft Project, or tools within platforms like Asana and Monday.com.
- Team Communication Tools: Proficiency in communication platforms like Slack, Microsoft Teams, or Zoom for coordinating with team members, scheduling meetings, and discussing project progress.
Also read: 15+ Resume Summary Examples to Land Your Remote Job
How to Include These Skills on Your Resume
Now that you know which computer skills for resume in sentence to highlight, let’s talk about how to make them stand out:
Create a Dedicated Skills Section
Make sure to include a “Skills” section on your resume where you can list all your computer skills for resume. Group them into categories like:
- Technical Skills
- Administrative Skills
- Digital Marketing Skills
Show Skills in Action
When describing your work experience, mention how you’ve used these computer skills for resume. For example:
“Managed data entry and analysis using Excel, achieving a 95% accuracy rate.”
“Developed web pages using HTML and CSS for client websites.”
“Created engaging social media graphics using Canva, increasing client engagement by 30%.”
Describe Your Proficiency
Make it clear what level you are at with each tool (e.g., basic, intermediate, advanced) to help employers quickly gauge your experience.
Also read: 9 Top Paying Remote Jobs for Entry to Mid Level in 2024
Mention Certifications
If you have certifications (e.g., Certified Virtual Assistant, Microsoft Office Specialist), include them in a dedicated section to add credibility.
Tailor Your Resume
Customize your resume for each job application, aligning your skills with the specific job requirements to pass through Applicant Tracking Systems (ATS).
Highlight Skills in Your Summary
In your resume’s summary or objective, briefly mention key computer skills for resume that match the job description. For example:
“Tech-savvy virtual assistant with expertise in SQL, Python, and project management software.”
“Detail-oriented virtual assistant with advanced skills in Microsoft Office, Google Workspace, and email management.”
“Creative virtual assistant experienced in social media management, content creation, and graphic design using Canva and Adobe Photoshop.”
Also read: 9 Ways to Craft a Strong Job Application Virtual Assistant
Land a Better VA Job with a Stronger Resume
Your resume is your chance to highlight the skills that make you an invaluable virtual assistant. By focusing on the right computer skills for resume and providing concrete examples of how you’ve used them to achieve results, you’ll demonstrate your ability to thrive in any virtual workspace.
If you want to learn more about how to craft a better pitch and impress your potential clients, consider joining the SGB VA program. We offer exclusive 6-weeks learning materials designed to help you land your dream client.
Start by signing up for our free webinar, where our mentor, Tania Gromenko, will share all the details. Register now!
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